Senior Analyst, Company Secretarial – Northern Trust Corp. – Dublin

Senior Analyst, Company Secretarial
Northern Trust Corp. 879 reviewsDublin


To work in conjunction with other members of the Corporate Secretarial team. To provide a company secretarial service to the funds, management companies and other entities under administration.

Principal Responsibilities

  • Preparation of Agendas and Board Packs for Board Meetings
    • Draft agendas at least 28 days in advance of board meeting for review by the Relationship Manager or in-house director
    • Incorporate any comments to be made or additions to be included on the agenda and circulate it to the board and other relevant attendees for review
    • Request reports required for the board meeting at least 35 days in advance of the meeting
    • Follow up on the action points from the last board meeting with those allocated responsibility for them and ensure that they provide an update on the point
    • Collate the requested reports, chase up any outstanding reports, and prepare board packs using online board pack preparation tool.
    • Print out hard copy packs and send to attendees at least 7 days in advance of the meeting
    • Circulate soft copies of the packs to relevant recipients, if required to do so
  • Arrangements for Board Meetings
    • Ensure that appropriate sized rooms are reserved for board meetings, if they are to be held at Northern Trust’s offices in Dublin
    • Make lunch and dinner arrangements, if appropriate
    • Reserve accommodation for attendees travelling to Dublin for board meetings, if appropriate
    • Organise pick-up from the airport for attendees travelling to Dublin for board meetings, if appropriate
    • Organisation of board meetings to be held abroad, including reserving accommodation, booking meeting rooms, making dinner reservations etc.
  • To perform other company secretarial functions from time to time as may be required
  • Deal with queries and requests, on a day to day basis, from clients and other members of staff
  • To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.

Skills / Experience

  • Completion of a recognised Secretarial Course
  • Strong knowledge of the Microsoft Office Suite
  • Excellent organisational and time management skills
  • Strong Administration and Interpersonal skills
  • Prior use of Lotus Notes would be an advantage
  • Previous experience working in a similar professional environment would be an advantage

About Northern Trust

For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 16,500 employees globally. We serve the world’s most-sophisticated clients – from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.

We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.

Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company. We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-economic background, parental and caring status, or religion.

As of March 31, 2018, Northern Trust Corporation had:

  • $10.8 trillion in assets under custody/administration
  • $8.1 trillion in assets under custody
  • $1.2 trillion in assets under management
  • $130 billion in banking assets

Other jobs you may like

879 reviews

Northern Trust (Nasdaq: NTRS) is a global leader in delivering innovative investment management, asset and fund administration, fiduciary…