Secretary – Philadelphia College of Osteopathic Medicine – Philadelphia, PA

Secretary
Philadelphia College of Osteopathic MedicinePhiladelphia, PA 19131 (Wynnefield area)

For more than a century, Philadelphia College of Osteopathic Medicine (PCOM) has trained highly competent, caring physicians, health practitioners and behavioral scientists who practice a “whole person” approach — treating people, not just symptoms.

At the main campus in Philadelphia, Pennsylvania and the branch campus in Suwanee, Georgia, PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. Both campuses feature modern facilities and state-of-the-art technologies, all part of an innovative learning environment designed for collaboration and interaction.





Job Details
Secretary (003521)


Job Number:

003521


Job Title:

Secretary


Number of Openings:

1


Job Type (Employment Type):

Direct Hire


State/Province:

Pennsylvania


City:

Philadelphia


Job Schedule:

Full Time


Job Category:

General – Secretary


Career Level:

Junior(non-manager)


Level of Education:

High School Degree


Years of Experience:

3




Position Description


SUMMARY:


Performs secretarial duties such as typing, filing, composing letters, interfacing with personnel and the public, scheduling meetings, answering telephones, distributing mail.

ESSENTIAL DUTIES AND RESPONSIBILITIES:


  • Greets visitors and send to appropriate individuals
  • Answers Academic Affairs suite telephones (where appropriate) and sends calls to appropriate individuals
  • Sort and distribute mail
  • Complete Military Reimbursement Forms for Military students
  • Maintain conference room scheduling
  • Any other work that can be handled at the front desk (mailings, proofing/collating exams, commencement projects, etc.)
  • Works with Assistant to VP of Graduate Programs & Planning on graduate programs commencement.
  • Handle all maintenance request for suite
  • Support person for the Clinical Mentoring Program
  • Maintain water supply for the office
  • Handle weekly office staff schedules
  • Run copier counter report for print shop
  • Maintain front desk rotation schedule and distribute to those on the list
  • Organize suite holiday party/lunch
  • Overall support for other Academic Affairs and Clinical Education Suite personnel.
  • Coordinate logistics of new persons in suite (furniture, clean office, telephone, computer & IT)
  • Maintains office supply inventory
  • Enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops
  • Performs other related duties as assigned or requested.


Position Requirements


EDUCATION:


High school diploma or general education diploma (G.E.D) required
Computer Programs required: Microsoft Office, Excel, Adobe

EXPERIENCE:


Minimum of 3 years secretarial experience

Certifications, Licenses, Registrations
N/A

  • Willingness to do work for anyone in the suite who may have work to be done and a “team

player” attitude is important. We have to cover jobs for each other on a regular basis
and help others who may be overloaded with work. Priorities are set by the Office Manager.


Application Instructions


Resume
Salary Requirement
3 Professional References, prior supervisors preferred

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