Office Administrator – Axios International – Dublin

Office Administrator
Axios InternationalDublin

The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a Company with international employees and projects.

The role is based in Dublin 15.

Duties and Responsibilities

Administration

  • General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment)
  • General administrative activities supporting cross functional teams
  • Support Axios staff with travel and accommodation logistics, laptop management, visa documentation etc.
  • Additional duties as required

Finance

  • Support project invoicing and payment procedures
  • Dealing with debtors, creditors, payments and reconciliations
  • Maintenance and responsibility for Finance filing and record keeping
  • Generation of specific reports and administrative tasks as required
  • Participate in the development and implementation of new standard operating procedures.
  • Assisting in a variety of projects to improve and develop the financial reporting process.
  • Additional Finance duties as required

HR

  • Scheduling interviews for Hiring Managers, contacting and following up with candidates
  • HR Administration including contracts, letters, and HR database maintenance
  • Generation of specific reports and administrative tasks as required
  • Confidential filing and management of staff files and visas
  • Additional HR duties as required


Special Skills and Knowledge

  • Well organized with numeracy and analytical skills
  • Attention to detail with methodical thinking
  • Inter-personal skills
  • Strong communication and writing skills
  • Flexible and pro-active attitude
  • Strong competency in Excel, PowerPoint and the full MS Office Suite
  • Fluency in written and spoken English


Educational Background and Experience

  • At least 2 years working experience in Office administration
  • Experience in bookkeeping and understanding of invoicing procedures
  • Ability to work to and meet deadlines
  • Capacity to coordinate multiple and varied tasks and deliver timely and quality work
  • Self-motivated with excellent initiative
  • Proven organizational and multitasking skills

original job

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Please review all application instructions before applying to Axios International.

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