BACKGROUND: The Air Force Medical Service (AFMS) Global Health Division through the Defense Institute for Medical Operations (DIMO) serves as the focal point for the Department of Defense (DoD) exportable and in-residence military medical training providing synergy for the development, maintenance, and implementation of a variety of courses. The ultimate goal of DIMO is to provide training that builds the host nation’s capacity to manage its national healthcare and disaster response needs. AFMS supports teams of Total Force Subject Matter Experts (SME) to “train-the-trainers” and collectively supports the theater security cooperation plans of the regional combatant commanders and mission performance plans of the host nation.
SCOPE: This is a non-personal Full Time Equivalent (FTE) based professional requirement that provides Advisory and Assistance Services to assist DIMO in executing its mission of oversight in the development and implementation of courses in support of combatant commander’s theater security cooperation plans. The training implemented by DIMO provides an excellent opportunity to augment this strategy through bilateral and multi-lateral engagement building events through collective approaches to public health, disease prevention, and response to man-made and natural disasters. The U.S. Department of State (DoS) goals include improving the global health environment and the host country’s ability to manage its own infrastructure on the road to independent function. Just as the DoS is at the forefront of providing leadership in shaping international affairs, DIMO provides leadership for security at home and humanitarian and disaster response training and sustainment worldwide.
With a heightened concern for pandemic influenza and other emerging infections such as Human Immunodeficiency Virus/Acquired Immune Deficiency Syndrome (HIV/AIDS) and the result of biological weapons of mass destruction, the demand for Global Health Security training and education has remained critical. In order for DIMO to best meet this demand for our allies and coalition partners, they must develop new programs, maintain current programs, and conduct courses to address these global health concerns at the strategic, operational, and tactical levels. This contract supports this endeavor by providing the necessary oversight in the creation of in-resident and mobile training courses, reflecting global health security with a focus on biosecurity, biosafety (infection control), infectious disease threats, and disaster planning. These programs must adhere to current high standards to best meet the needs of senior level government leaders, educators, and scientists so they can optimize their respective national health programs.
The Government will neither supervise Contractor personnel nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for Contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are personal services, or give the perception of personal services. If the Contractor feels any actions constitute, or are perceived to constitute personal services, notify the Contracting Officer immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.
Resource Program Analyst Services: Shall:
- Serve as the Project Manager for day-to-day mission tracking and planning.
- Track internal budgets for missions and be familiar with all applicable financial regulations / instructions through engagement with the AFMSA/SG8Y community.
- Prepare financial reports/metrics, financial briefings, correspondence, and memoranda pertaining to DIMO missions funded by IMET, and other funding sources for current year/out- year requirements. Drafts due within 10 calendar days of assignment. Final is due five (5) business days after COR acceptance of draft.
- Track and reconcile all expenses by preparing comprehensive fiscal metrics across the fiscal year consistent with external funding streams to provide DIMO leadership real-time fiscal status.
- Research, consolidate, and summarize budgetary data from source documents, automated budgetary systems, accounting records, and reports for use in preparing budget estimates for DIMO training missions/annual training plans.
- Interpret source information and properly apply it to the budget.
- Review organizational historical data and /or match fund requests or projected costs of selected line items with past records to determine trends in spending and forecast annual funding needs.
- Analyze data for prior, current, and out years in preparing mission forecast reviewing budget submissions for compliance with rules, regulations and procedures.
- Assist in the reconciliation of dormant obligations that may require analyses of transaction and payment histories.
- Monitor year-end closing to ensure proper and full use of travel funds.
- Track status of open Military Interdepartmental Purchase Requests (MIPR).
- Serve as the Defense Travel System functional point of contact for mission planning and coordinate with outside agencies to meet the needs of the organization.
- Monitor the use and rate of expenditures of budgeted travel funds through continual dialogue with program officials/staff, review of documents, and examination of accounting records.
- Conduct research, identify, and analyze trends in the use of travel funds and evaluate the effects of continuing changes in program plans and funding.
- Identify/report on trends and anomalies in travel funds usage not in keeping with annual execution plans and communicate these findings to DIMO leadership.
- Provide analytical reports covering the status of funds, expenses, and obligations. Drafts due within 10 calendar days of assignment.
- Track expenses purchased with Government Purchase Card program to assist DIMO cardholders/DIMO leadership with the reimbursable billing information for MIPRs received.
- Coordinate with AFMSA budget office with monthly billings and when return of funds can occur.
- Prepare and present to DIMO leadership a monthly monetary budget report with financial metrics and updated execution plan on mission funding received.
- Oversee the reservist man-day submissions for DIMO and submit to the functional manager for obligation. Track the process to completion of the man-days.
- Assist in the completion of the Tuition Tool data entered for the DIMO Resident Courses. Proofread the final submission data prior to approval from AFSAT.
- Work with international resident course students to resolve travel advance funding issues.
- Collaborate with resident course hotel to ensure student lodging bill has been recorded accurately and resolve any discrepancies before billing occurs.
Specific Qualification Requirements:
- Bachelor’s Degree in the Accounting and Finance fields.
- Three (3) years of specialized knowledge/experience in DoD financial management, financial review/analysis, managing accounts receivable and/or accounts payable, and managing reimbursable agreements is required.
Security Requirement: Active favorable Tier 1 clearance at time of award.
DIMO General Requirements:
- Coordinate with the appropriate management levels, as required by applicable policies or procedures by local/higher HQ instructions/policies, DoD, AF, Navy, Civilian, Surgeon General (SG), AFMSA, and JBSA Lackland.
- Adhere to all AFMSA/DIMO operating instructions, policies, procedures, and complete an AFMSA orientation checklist. The COR is responsible for connecting the members with the AFMSA staff at Bldg 1 for orientation/training.
- Due to rugged travel conditions of missions all labor categories must be able to lift (bin/bag/backpack) at least 50 lbs.
- Complete all tasks and subtasks by the suspense issued at the time the task is received.
- Keep personal workspaces and the common staging area clean, organized, and free of any safety hazards.
- Provide a Contractor focal point for tasking, which shall be responsible for the performance of the work. The point of contact shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract.
- Synthesize and evaluate information from a variety of sources, to prepare documents or provide insight with which officials can make timely and accurate decisions.
Job Type: Full-time
- experience in DoD Finance Accounting: 3 years (Required)
- Bachelor’s (Required)